Admissions and registrar
Admissions
Admissions office
From inquiry to acceptance: applications, entrance exams, decisions and waitlists in one pipeline.
A public application portal on your school's own domain, with status tracking that needs no login
Entrance-exam booking, permits and check-in sheets inside the pipeline
Ranked waitlists that offer freed seats automatically
Used by: Admissions officers, registrars, applicant families
6 modules 57 features
Admissions
Public School Site & Application Tracking
Customization (Forms, Workflows & Rules)
SchoolAide AI Assistants
Dashboard & Getting Started
Help Centre & Knowledge Base
Admissions and registrar
Enrollment
Registrar
Enroll, section and re-enroll every learner on time, with fees, payment plans and a family portal.
Enrollment steps, documents and approvals set per school, never coded per school
Sectioning and promotion boards, with a readiness check on what blocks final class lists
One-click re-enrollment for returning families, and payment plans with ESC and voucher handling
Used by: Registrars, cashiers, principals, parents
7 modules 79 features
Enrollment
Fees, Payments & Grants
Family Portal
School Setup
Notifications & Communications
Settings & Administration
Platform, Identity & Integrations
Admissions and registrar
Document Requests
Records
Request, pay for, process, release and verify official school documents online, end to end.
Guests request documents without an account and track them by PIN or email code
Business-day deadlines, with automatic escalation when a request runs late
Tamper-evident documents with QR codes and a public verification page for employers and agencies
Used by: Registrar offices, students, alumni, guest requesters
14 modules 113 features
Requestor Portal & Request Wizard
Guest Requests & Public Tracking
Payments, Receipts & Refunds
Registrar Request Queue & Processing
Workflow Engine, SLA & Escalations
Document Generation, Signing & Verification
Document Catalog & Fee Rules
Alumni Verification & Student Holds
Reports, Analytics & Exports
Users, Roles & Permissions
Identity & Single Sign-On
School Settings, Branding & Onboarding
Data Privacy & Compliance
Help Center, Notifications & Status
Admissions and registrar
Queue
Service windows
Queue management for school service windows: tickets, counters, display boards and appointments.
One ticket follows a visitor from office to office, routed automatically
TV display boards that call numbers aloud in English or Filipino
Appointments that become priority tickets at check-in
Used by: Registrar, cashier, admissions and releasing counters
8 modules 79 features
Visitor Self-Service & Appointments
Counter Operations
Multi-Step Workflows & Transfers
Display Boards, Audio & Announcements
Queue Setup & School Administration
Staff, Roles & Single Sign-On
Notifications & Alerts
Reports & Analytics
Academics
Grading
Faculty
DepEd-compliant class records, report cards, transcripts and school forms, computed from one gradebook.
Weights, transmutation tables and rounding are school settings, not code
Verification, encoding locks and approved overrides keep every grade defensible
Report cards, transcripts, DepEd SF forms and CHED reports from the same gradebook
Used by: Teachers and advisers, registrars, academic coordinators
3 modules 36 features
Grading
Grade Management
Reports, School Forms & Analytics
Academics
Evaluation
Academic heads
Every teacher, peer, supervisor and school-wide evaluation online, with live completion tracking.
Student, peer, supervisor and year-end evaluations, paired automatically from school data
A form builder with weighted sections and custom scales, to match your own policy
AI-assisted summaries that turn thousands of comments into readable feedback
Used by: Principals, academic coordinators, HR and quality-assurance offices
7 modules 80 features
Evaluation Campaigns & Pairing
Form Builder & Rating Scales
Answering Evaluations
Monitoring & Completion Tracking
Results, Summaries & Insights
Reports, PDFs & Exports
Administration, Access & Settings
Finance and cashless campus
Billing & Assessment
Finance office
Assess, bill, collect and account for every peso the school is owed, with a parent portal built in.
A double-entry ledger under every statement, reconciled nightly
Grade-level fee packages and per-unit college tuition in the same school
Runs beside your accounting system, or as the school's complete books
Used by: Finance and accounting offices, cashiers, registrars, parents
13 modules 154 features
Home, Setup & Navigation
Assessment & Statements
Families & Households
Admissions & Applicant Fees
Cashiering & Payments
Online Payments & Gateways
Collections & Receivables
Pricing & Financial Aid
Accounting & General Ledger
Reports, Filings & Compliance
Administration & Access
Parent & Student Portal
Help Center
Finance and cashless campus
TAPSO Cashless Campus
Canteen and cashier
School wallets and tap cards, canteen point of sale, reloads, fee payments and finance-grade reports.
One tap card for canteen purchases, school fees and wallet transfers
Reloads at the finance counter or online through GCash, Maya and QR Ph
An append-only wallet ledger with cashier PINs and full audit trails
Used by: Finance offices, canteen concessionaires, parents, students
11 modules 95 features
Cashless Wallet & TAPSO Cards
Canteen & Store Point of Sale
NFC & QR Payment Terminals
Reloads, Top-Ups & Cash-Outs
Credit & Debit Memos
TAPSO Mobile App Services
Online School Fee Payments
Transaction History & Ledgers
Inventory & Store Catalogue
Finance Dashboards, Settlements & Payouts
People, Settings & SchoolAide Integration
Finance and cashless campus
TAPSO RFID Attendance
Gate
RFID gate attendance with instant parent alerts and safe pick-up verification.
The payment card doubles as the gate card, so there is no second card to issue
Parents are notified on every gate tap
Authorised pick-up: fetcher registration, cards and gate verification screens
Used by: Gate guards, registrars, parents
3 modules 25 features
Gate Attendance via RFID Taps
Health, Spending & Attendance Insights
Fetcher / Authorised Pick-Up Management
Student services
Guidance
Guidance office
Referrals, confidential counseling cases, standardized testing and cumulative records.
Referral inbox to counseling case, with confidential notes kept behind permissions
Standardized tests from any publisher, entered or imported in bulk
Cumulative records and good-moral certificates, printable as PDF
Used by: Guidance counselors, advisers who refer, student affairs heads
6 modules 58 features
Guidance: Referrals and Counseling Cases
Guidance: Standardized Testing
Guidance: Cumulative Records and Certificates
Student Directory, Roster and Guardians
Family Portal (Parents and Students)
Help Center and In-App Guides
Student services
Discipline
Discipline office
Incident reports, investigations, hearings, sanctions, appeals and a demerit ledger.
Incident to investigation, hearing, sanction and appeal, with an audit trail
A violations catalogue with 32 Philippine defaults the school can edit
A demerit ledger with thresholds and an automatic watch list
Used by: Prefects of discipline, advisers, student affairs heads
9 modules 79 features
Discipline: Incident Reporting and Investigation
Discipline: Hearings, Sanctions and Appeals
Discipline: Demerit Ledger and Violations Catalog
Clearance Holds
Teacher Quick Filing and My Submissions
Dashboards, Reports and Exports
Notifications and Daily Reminders
Settings and Administration
Identity, Access and Platform Operations
Student services
Clinic
School clinic
From the waiting queue to the medical certificate, with every record amended rather than overwritten.
A triage-ordered waiting queue and one-screen visit encoding
Medical and dental exams, with an FDI tooth chart
Pharmacy stock dispensed first-expiring first
Used by: School nurses, physicians and dentists
8 modules 65 features
Clinic Operations
Medical & Dental Examinations
Referrals & Facility Directory
Pharmacy & Medication Administration
Documents, Certificates & Reports
Clinical Forms, Record Integrity & Consent
Identity, Access Control & Audit
Help Center
Student services
Health
Health programmes
One health chart per learner, immunization tracking, screening and coverage reports.
One continuous health chart per learner, across school years
Immunization records with a due-date calculator
Screening with WHO and DepEd BMI-for-age, and coverage reports ready to submit
Used by: School nurses, health coordinators, school heads
3 modules 24 features
Patient Records
Immunization
Health Screening & Nutrition
Library and learning resources
Library
Library
Cataloguing, circulation, an online catalogue and DepEd reporting, built for Philippine schools.
The DepEd School Library Report and accession book, ready to file
Full MARC21 cataloguing, with copy cataloguing from external sources
Self-check machines and RFID supported, and circulation that keeps working offline
Used by: Librarians, library aides, students, faculty
13 modules 119 features
Cataloguing & Metadata
Collection & Inventory Management
Circulation Desk
Holds & Fines
Patron Management & Clearance
Online Catalog (OPAC) & Patron Portal
AI & Smart Discovery
Digital Library, External Resources & Federation
Acquisitions & Budgets
Reports, Analytics & DepEd Compliance
Reading Programs, Events & Communications
Kiosks, RFID & SIP2
School Setup, Identity & Branding
Library and learning resources
Book Ordering
Book counter
An online bookstore: parents order the books for their child's grade, pay, and pick up.
Families see and order only the books for their own children's grade level
Stock deducted automatically when payment is confirmed
Printed order slips with the OR number, for a clean hand-over
Used by: Book offices, finance staff, parents
6 modules 41 features
Book Catalogue
Stock Management
Parent & Student Shop
Order Processing & Fulfilment
Dashboard, Reports & Exports
Policies, Settings & Access
People and HR
HRIS
HR and payroll
Philippine-ready HR, timekeeping and payroll for schools and multi-campus organizations.
SSS, PhilHealth, Pag-IBIG and BIR TRAIN payroll, with 13th month and remittance files
Built for schools: teaching and non-teaching staff, and a demo-teaching hiring stage
One approval engine for leave, overtime, payroll and gate passes
Used by: HR and payroll offices, department heads, all staff
19 modules 181 features
Dashboards & Workspace
Organization Structure
Employee Records (201 File)
Recruitment & Applicant Tracking
Onboarding
Attendance & Timekeeping
Leave Management
Approvals Engine
Payroll & Compensation
Benefits Management
Performance & KPIs
Training & Certifications
Documents & Compliance
Employee Self-Service Portal
Communications & HR Help Desk
Reports & Analytics
Security, Roles & Administration
Integrations & Platform Operations
Help Center & In-App Guidance
People and HR
Clearance
HR
Issue, sign off and track employee clearances online, office by office.
Signatories attached automatically from each employee's offices and heads
Employees see which office is holding their clearance
Year-end clearances for the whole workforce in one click
Used by: HR offices, office heads, employees
6 modules 25 features
Clearance Issuance
Signatory Sign-Off Workflow
HR Oversight & Reporting
Employee Directory
Human Resource Manual
Access & Permissions
Families
SchoolAide Mobile
Parents and students
One app. Everything school.
One download for every SchoolAide school, in each school's own colors and crest
Every child's wallet, attendance and insights in one parent account
Payments and gate taps reach parents as they happen
Used by: Parents and guardians, students, employees
13 modules 79 features
Getting Started & Sign-In
TAPSO Wallet & Cards
QR Pay at the Canteen
Pay School Fees
Transfers & Allowance
Top-Up
Transaction History & Receipts
Attendance & AttendSight
HealthPulse Nutrition Insights
Reflect Daily Wellbeing Check-In
Notifications
Security & Privacy
School Branding & Module Switches
See SchoolAide Mobile
Your school's front door: one branded workspace to sign in and open every SchoolAide app.
A branded front door with your school's seal, colors and campus photo
A launcher that shows each person only the apps they can use
Announcements and tasks from every app, in one place
Used by: Students, parents, teachers, staff, visitors
7 modules 44 features
School Front Door & Sign-In
App Launcher (Workspace Home)
App Directory & Access Requests
Announcements, Tasks & Notifications
Personal Settings
Public Services Directory
Multi-School Tenancy & Branding
One secure sign-in for the SchoolAide platform apps your school runs.
Single sign-on and single sign-out across the platform apps, on your own domain
One person can be a parent at one campus and staff at another
Passkeys, authenticator apps and conditional access
Used by: School IT administrators, registrars
11 modules 82 features
Single Sign-On & OpenID Connect Provider
Sign-In Experience & Authentication Methods
My Account (End-User Self-Service)
Identity Directory
Onboarding & Provisioning
Authorization & Policy Engine
Access Governance
Security & Threat Protection
Audit, Reporting & Insights
School Branding & Profile
Help Center & Knowledge Base
Platform
Platform Services
Communications
One notification centre for email, SMS and push, behind every SchoolAide app.
Quiet hours, SMS budget limits and emergency escalation
Announcements that can require principal approval before they go out
Parents and students choose their own channels, within the school's rules
Used by: Principals, registrars, teachers, counselors, families
6 modules 48 features
Notification Delivery & Channels
Staff Announcements & Approvals
Parent & Student Message Centre
School Communication Settings
Privacy & Message Retention
Mobile App School Directory
